What is the Form I-9?
Form I-9 is an employment eligibility form administered by the United States Citizenship and Immigration Services. Mandated by the Immigration Reform and Control Act of 1986, it is used to verify the identity and legal authorization to work of all paid employees in the United States. Every U.S. employer must ensure proper completion of the Form I-9 for each individual they hire for employment within the United States. If an individual is hired to complete work within the United States will be paid for that work, he or she must complete a Form I-9 to verify his or her employment eligibility.
Who is required to complete the Form I-9?
Any hired employee who receives pay within the United States is required to complete the Form I-9.
How does Tracker manage new-hires who work remotely in different cities or states?
Tracker provides multiple workflows to accommodate remote employees. Depending on preference or need, clients can easily designate a Section 2 Approver or utilize our Network Alliance partnerships. Network Alliance provides clients real-time access to thousands of HR professionals trained in completing Section 2 within the secure Tracker application.
How many rules does the Form I-9 have?
The Form I-9 has a 70-page manual with more than 1,200 rules. Tracker ensures up-to-date revisions of its application at all times. As laws and regulations change, Tracker adjusts its application workflows and rules.
How likely is my company to get audited?
ICE reports that they’ll conduct approximately 15,000 audits within the U.S. over the next 12 months. With trends involving the current administration, this number is expected to increase substantially.
What is E-Verify?
E-Verify is an Internet-based system that compares information from an individual’s Form I-9 to U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) records to confirm that he or she is authorized to work within the United States. Though participation in E-Verify is required of some employers, and some states, most employers participate voluntarily.
Do different U.S. states have different E-Verify laws?
Each U.S. state adheres to separate E-Verify Laws and Regulations. To view laws for a particular U.S. state, view Tracker’s E-Verify Laws by State.
Does Tracker integrate with E-Verify?
Yes, most definitely. Tracker seamlessly integrates with E-Verify to ensure secure processing within seconds.
Is Tracker mobile & tablet optimized?
Yes, Tracker is fully optimized for mobile devices, iOS and Android operating systems. HR managers can even use the camera within their mobile device to securely take a picture of Section 2 documents and upload to the Tracker system, without leaving a residual image in the device’s camera roll.
How does Tracker ensure compliant I-9s?
Tracker is the only I-9 solution that has never produced an I-9 that has been faulted with an error by ICE or any other federal department. The Tracker team is committed to maintaining a flawless record and updates the Tracker application to compliment the ever-changing rules of I-9 compliance. Tracker is proud to be backed by an awarded Immigration Law Firm with more than two decades of Form I-9 and immigration experience.
What happens in the event of an ICE or federal audit?
In the event of an ICE audit, Tracker clients are advised to inform our team immediately. Tracker’s dedicated Audit Support Team will promptly engage to provide the client with full guidance throughout the audit process, including assistance with generating all requested documentation within the proper time frame.
Am I required to register a new E-Verify MOU when implementing Tracker?
Yes, all clients new to E-Verify, or with existing E-Verify accounts, must register a new MOU when implementing Tracker. Our Implementation Team will assist you in this process during onboarding.
For remote hires, who can I designate to be an authorized Section 2 approver?
The Section 2 Approver can legally be anyone, even the new hire’s neighbor. Although it is best practice that the Approver is not the employee’s spouse or family member. Of course, we recommend any employee consult with his or her employer before choosing a Section 2 Approver.
What happens when I get a Tentative Non-Confirmation?
The Tracker application is designed to be efficient and intuitive. From auto-generating Further Action Notices to step-by-step instructions on how to proceed with the audit process, the Tracker application and Audit Support Team will guide you through the entire process.
- What is the Form I-9?
Will Tracker populate USCIS forms?
Yes. Data is mapped from Tracker fields to USCIS forms in real-time.
How often does Tracker update USCIS forms?
Tracker has a dedicated Forms Team that monitors USCIS notices of form changes and effective dates. All updates are prioritized and acted upon immediately; each update is accompanied by a link for our clients to verify status of an updated form and expiration date.
How much space will I need on my server to host Tracker?
As Tracker is a cloud-base application, all you will need is a device that can access the internet. No need to store the Tracker application on your company’s server.
Is there a way for a Foreign National to provide documents and answer questions?
Yes, included within Tracker application is the ability to provide portals so that a Foreign National can upload documents and submit questionnaires. Your team will be able to review and accept these items prior to being added to an individual’s record within Tracker.
Will Tracker customize the interface to meet my team's internal needs?
Tracker is a highly customizable case management solution. Most clients find that they can tailor the product to fit their environment and how their team operates. Some common areas of customization include Processes, Workflows, Templates, Forms Packages, Document Library and Case Assembly Workflows.
Can I schedule a demo of Immigration Tracker?
Of course, our team is happy to walk you through our application interface and functionality. Simply schedule a demo and a member of our team will be in touch shortly.
- Will Tracker populate USCIS forms?
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